COMMITTEE OFFICER POSITIONS

A brief overview of the committee officer roles involved in running the 'day to day' elements of the club. All roles are open for nominations, election/re-election at the Annual General Meeting by club members.

CLUB CHAIRPERSON

As a Chairperson you will provide the vision, leadership, communication and planning skills to develop the club for the benefit of all. You will run the committee and be responsible for the liaison and cooperation between club officers and sub committees (if relevant).

Ideally, you'll need to be:

  • Experienced in leading / managing a team;

  • Confident and good at communicating;

  • Diplomatic and discreet;

  • Passionate about the club and its ethos and direction;

  • Well-organised.

What you will do:

  • Form a team around you so that all the officer and committee positions are filled;

  • Provide leadership to your team on all aspects of the club from training, welfare and social activities;

  • Arrange and chair management committee meetings, emergency committee meetings and special/annual general meetings;

  • Ensure that the club is able to adapt to meet the needs of the members;

  • Prepare the annual general report with the support of the club secretary.

  • Ensure an inclusive approach throughout to ensure no one individual or group is discriminated against.

CLUB SECRETARY

The Club Secretary provides a central point of contact for England Athletics administration, information and communication as well as third party associates and external organisations.

Ideally, you'll need to be:

  • Enthusiastic with a good knowledge of the club and people within it.

  • Be an excellent communicator with good verbal, written and IT skills.

  • Have good administration skills, including word-processing and minute-taking.

  • Have excellent organisational skills.

  • Have the ability to maintain confidentiality.

  • Have the ability to work in partnership with others, both inside and outside the club.

  • Have the confidence to represent the club at external meetings.

What will you do:

  • To act as a main point of contact for the club, maintain records and information in relation to queries, all administration and communications.

  • To deal with the day-to-day running of the club including all internal and external correspondence.

  • To ensure that the Club is registered with Race Organisers.

  • To organise committee meetings and AGMs, prepare agendas, take minutes, and distribute and communicate these as appropriate.

  • To liaise with other club committee members to ensure all appropriate administration is in place.

  • To have a knowledge and understanding of the roles and responsibilities of other club committee members.

  • To ensure that the Club is register with England Athletics

  • To ensure that the Club adheres to the England Athletic rules and guidelines and alerts the Club Committee of changes that require review

  • To ensure that the Club London Marathon ballot place is secured

TREASURER

The Treasurer of the club is responsible for producing and managing the club's accounts and finances and will be responsible for all income and expenditure for the club. Benefits of the role including being able to contribute to a well-managed and governed club and to have the potential to grow and develop the club's finances. The Treasurer should report to the Club Chairperson. Ideally you will need to be:

Ideally, you'll need to be:

  • Enthusiastic with a good knowledge of the club and its financial position.

  • Have a financial background and good knowledge of managing and producing accounts.

  • Have a knowledge of using and producing accounting spreadsheets or other accounting systems.

  • Be reliable and honest.

What you will do:

  • Be responsible for all club finances by ensuring adequate accounts and records exist

  • Plan the annual budget in agreement with the club committee and to monitor throughout the year

  • Provide updated current account information at the Club Committee Meetings

  • Prepare end-of-year accounts and present at the AGM.

  • Ensure that all funds are used appropriately and banked promptly

  • To maintain up-to-date records of all transactions and records of income and expenditure.

MEMBERSHIP SECRETARY

A community club is nothing without its members. That's why this role is so important. You'll not only manage existing memberships, but actively encourage new ones and deal first hand with the members themselves.

Ideally, you'll need to be:

  • Well organised;

  • Friendly and approachable;

  • Have good attention to detail;

  • Good with numbers;

  • IT literate (especially in the use of Excel and/or databases).

What you will do:

  • Manage everything to do with memberships, including types, subscriptions and renewals;

  • Take the lead on promoting new membership;

  • Keep the membership database up to date;

  • Ensure membership fees are paid and records kept;

  • Send information and fees for registered members to England Athletics;

  • Provide the Committee with information on members;

  • Ensure any medical conditions that have been raised through membership forms as passed on to Run Leaders on a need to know basis.

  • Ensure any disabled members that have provided information through membership forms have the opportunity to discuss additional support and information is passed on to relevant Run Leaders on a need to know basis if appropriate

CLUB WELFARE OFFICERS X 2 

The club welfare officer(s) ensures the club has a dedicated person with the primary responsibility for managing and reporting concerns about adults at risk. The welfare officer gives members a trained and trusted person to speak to about a concern, either within the club or at times outside athletics

Ideally, you'll need to be:

  • Interested in safeguarding and welfare matters.

  • Be friendly and approachable

  • A good communicator with strong listening skills.

  • Able to deal with sensitive situations with empathy and integrity.

  • Have an understanding of the importance of confidentiality and when information may need to be shared.

What you will do:

  • Act as point of contact and respond appropriately to safeguarding concerns.

  • Promote safeguarding at the club and encourage good practice.

  • Act as a verifier for DBS checks

  • Attend England Athletics welfare and safeguarding training as needed.

  • Report to the club's organising committee on safeguarding matters

  • Review and update policies and guidelines in line with England Athletics.

MENTAL HEALTH CHAMPION

​The role of a Mental Health Champion is to support people to access the mental wellbeing benefits of running, remove stigma and get people talking about mental health. Champions will NEVER be expected to provide mental health support in the role but they will be provided with details of where to signpost people for professional support with their mental health.

Ideally, you'll need to be 

  • Be a positive role model

  • Adopt a positive, patient and supportive approach towards supporting people with mental health problems.

  • Have lived or experience of a mental health problem, either personally or from a close relative or friend.

  • Received training in a Mental Health related course.

  • Behave in a professional, confidential and non-discriminatory manner at all times and promote equal opportunities for all.

What you will do:

  • promote mental wellbeing through running by supporting the aims of #RunAndTalk, leading on the program and events/runs

  • be a point of contact for anyone experiencing mental health problems

  • work with the club to support its members to improve their mental health through running.

  • Support new people who are experiencing mental health problems to start running, get back into running, or continue running.

CLUB CAPTAIN (X2) MEN'S/WOMEN'S (NEW ROLE)

The club captain provides a "link" between the club officers and the members. It is the role of club captain to be an encouraging presence, to engage and represent the views of the members and to contribute to the development of the club through providing advice and guidance.


Ideally, you'll need to be:

  • Enthusiastic, friendly and approachable.

  • Qualified run lead or run coach (EA LiRF or equivalent)

  • Well organised

  • Be reliable and honest

What you will do:

  • Inform members of dates and details of club runs and race events and encourage participation.

  • Recognise particular member and club achievements and make these known to all of the club

  • Be aware of Health and Safety issues and maintain a record of accident reports. 

  • Maintain a positive and motivating presence, in person (at club runs, events, socials etc.) and via social media (Facebook, Instagram, email etc.)

  • Work collaboratively with the other captain & the rest of committee

SOCIAL SECRETARY (NEW ROLE)

The role of the Social Secretary is to organise social events for the Club and provide point of contact and liasion with the Club charity for the year.

Ideally, you'll need to be

  • Confident and an effective communicator

  • Creative and enjoy socialising

  • Enthusiastic and a good motivator

  • Well organised

What you will do:


  • Oversee all Club social activities.

  • Organise and facilitate Club social events including AGM and the Christmas party.

  • Organise fundraising events for the club and charity of the year which have been agreed by the Committee

  • Motivate and promote social events direct to members, and via social media (Facebook, Instagram, email etc.)